Purpose-Built for Clinical Supervision.

Not Repurposed.A Spreadsheet.An EHR.A Makeshift.An Afterthought.

Guidara keeps the entire supervision relationship organized, accessible, and structured.

Most tools are adapted to fit clinical supervision. Guidara is built for it.

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Run supervision the right way

Inside the Platform

Everything you need, in one place

A clean, intuitive workspace designed for how clinical supervision actually works.

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Guidara dashboard showing upcoming meetings, pending timesheets, unsigned notes, unpaid invoices, and pending supervisee signatures
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Guidara supervisee detail view showing supervisee information, supervision history, and upcoming meetings
The problem

Supervision is being managed on spreadsheets, emails, EHRs, Google Drive, and hope.

Most supervisors are stitching together tools that were never built for clinical supervision. It works until it doesn't.

Hours get lost or miscounted

Manual tracking across spreadsheets leads to miscounts, missing entries, and stressful reconciliation at submission time.

Documentation gaps risk licenses

Unsigned notes, missing dates, incomplete records. When a board asks to see documentation, "I know I wrote it somewhere" isn't reassuring.

No visibility into supervisee progress

Supervisors juggle multiple supervisees with no shared view of goals, hours, or development. You rely on memory and good intentions.

Compliance feels like guesswork

Every state has different rules. Without a structured system, you're never quite sure everything is documented the way the board expects.

Signatures collected over email

Supervisors chase signatures through email threads and scanned PDFs. There's no clear trail of who signed what or when.

Goals discussed but never tracked

Development goals come up in supervision meetings but never get formally documented. Months later, neither side remembers what was agreed on.

The solution

One platform purpose-built for the entire supervision workflow.

Co-founded by a practicing clinical supervisor (LPC-S) approved to supervise in three states. Guidara puts hours, documentation, contracts, and billing in one place so you can focus on the work that matters.

Everything in one workspace

Timesheets, goals, supervision notes, contracts, and billing. Connected and organized so nothing falls through the cracks.

Real-time visibility for both sides

Supervisors and supervisees see the same hours, approvals, and goals. No more checking in just to figure out where things are.

Audit-ready from day one

Every hour, approval, and signature is stored digitally with timestamps and audit trails. Export organized PDFs whenever you need them.

Ready to replace the spreadsheets and scattered docs?

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See everything at a glance.

Supervisor Dashboard

See what needs your attention today.

Guidara supervisor dashboard showing supervisee list, hours overview, and upcoming meetings

Supervisee Dashboard

Know exactly where you stand toward licensure.

Guidara supervisee dashboard showing hours logged, goals progress, and upcoming meetings

Build your forms or bring your own.

Form & Agreement Import

Upload existing PDF or Word forms and agreements.

Already have forms or agreements you use? Upload them and Guidara converts them into digital templates. No need to rebuild from scratch.

Guidara form import converting a PDF agreement into a digital templateGuidara form upload extracting fields from an uploaded PDF formGuidara form upload extracting fields from an uploaded PDF form

Form Builder

Create custom forms from scratch.

Guidara form builder interface with drag and drop fields

Agreement Builder

Define supervision agreements digitally.

Guidara agreement builder with supervision contract template

Onboard your supervisees.

Invite & Onboard

Invite supervisees in seconds. They get their own dashboard, and retain access to it forever.

Send an invite, they accept, and they're in. Supervisees see their hours, goals, upcoming meetings, and documents from day one. No setup required on their end.

Guidara supervisee invitation flow showing email invite and supervisee accepting

Set goals. Track progress.

Supervision Plans

Define meeting frequency, focus areas, and expectations upfront.

Guidara supervision plan overview showing meeting frequency and supervisee detailsGuidara supervision plan with focus areas and expectationsGuidara supervision plan with goals and progress tracking

Goals & Competency Tracking

Track clinical milestones without digging through old notes.

Guidara goals and competency tracking interface showing progress indicators

Document every supervision meeting.

Scheduling & Calendar Sync

Individual and group meetings with calendar sync.

Sync with Google Calendar and Outlook. Auto-generate Meet, Teams, and Zoom links when you schedule.

Guidara scheduling interface with calendar syncGuidara meeting creation with video conferencing link generationGuidara recurring meeting setup for supervision meetingsGuidara calendar view with Google and Outlook sync

Supervision Notes

Structured notes with timestamps and audit trails.

Guidara supervision notes interface with structured fields and e-signature

Supervisor Prep Notes

Your private space to prep before each meeting.

Guidara supervisor prep notes with private talking points and follow-ups

Track every hour toward licensure.

Timesheets & Hour Tracking

Log hours, submit for review, approve and sign off.

Guidara timesheet showing logged hours with approval status and supervisor sign-off

Transferred Hours

Import hours from a previous supervisor or site.

Guidara transferred hours log with previous supervisor details and approval

Get paid without the awkward follow-ups.

Invoicing

Create invoices, send them, track payments, and provide receipts.

The financial side of supervision handled cleanly so money conversations don't get in the way of clinical ones.

Guidara invoicing flow showing invoice creation, payment tracking, and receipts

Stay audit-ready.

E-Signatures

Signed, timestamped, and verifiable.

Guidara e-signature interface showing draw, type, or saved signature options

Board-Ready PDF Exports

Export everything in one click.

Guidara bulk export interface showing selectable data types for board-ready PDF download
Real-world scenario

Never chase down old supervision records again

It happens: a clinician becomes licensed, moves states years later, and the new board asks for proof of supervised hours, sometimes from a decade ago. If records live in old inboxes, paper folders, or with a supervisor who's hard to reach, approvals can stall and careers can be delayed.

With Guidara, every hour, approval, and signature is stored digitally and tied to a clear audit trail. Supervisees can access their records anytime, export them when needed, and share them securely. No chasing down past supervisors, no guesswork.

Note: Requirements vary by board and jurisdiction. Guidara helps you keep organized, portable records you can retrieve when you need them.

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FAQ

Common Questions About Guidara

Quick answers to the questions we hear most. Need more detail? Visit the full FAQ.

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